Registration:
Registration will open December 29, 2009 the last day for early registration is February 19, 2010.
Space is limited and will be allotted on receipt of registration form and payment. No space will be considered reserved until payment is received. If you have any questions, please contact Mark Trowbridge.
MLA Conference Planner
Mark Trowbridge
325 Sanders Ave.
Bozeman, MT 59718
406-580-5467
marktrowbridge@tteventsite.com
Location: Holiday Inn and GranTree Inn
Conference Dates: April 7 - 10, 2010
Exhibit fees: $500 per booth if you register by Feb. 19, 2009. After this date the price will be $575. No refund for exhibitor fees will be given after March 1, 2010 for any reason.
Sponsorships: MLA has many sponsorship opportunities to provide your company additional marketing exposure at the conference. Download the list of sponsorship opportunities and contact Mark Trowbridge to arrange for your sponsorship or to discuss opportunities that would best fit your companies marketing needs at marktrowbridge@tteventsite.com 406-580-5467.
Sponsorship Opportunities
Technology: Free high speed wireless internet is available throughout the hotels.
Exhibit Dates and Times:
Exhibitors must setup and dismantle during the times designated below to minimize conference congestion and disrupting programming.
Thursday, April 8
Set up 7:10 to 8:00 a.m. and 8:30 - 9:45 am
Exhibit 10:00 a.m. to 6:00 p.m.
Friday, April 10th
Exhibit 8:00 a.m. to 4:45 p.m.
Dismantle 4:45 - 5:10 p.m.
Exhibit Space: 6’ skirted table (no pipe and drape) and free wireless internet access. Booths with access to electrical outlet will be assigned on a first come basis. Two or more adjacent booths may be rented to provide a double or larger area.
Exhibit Space Assignment: Booths will be assigned to companies that are also sponsors first and then on a first-received, first-reserved basis. All applications must be accompanied by full payment. A booth will not be considered reserved until payment is received. No cancellations after March 1, 2010 will receive a refund for any reason.
Operation of Exhibits: Exhibitors must show only goods manufactured or dealt by them in the regular course of business. No exhibit space may be sublet without written permission from the Exhibits Chair. Unless prior arrangements are made, sales are restricted to the exhibits area. Any exhibit deemed unsuitable may be turned away by the Conference Chair or referred to the MLA Executive Board for a decision.
Care of Building and Equipment: Exhibitors or their agents shall not injure or deface the walls and floors of the building or the booth area. If any damage occurs, the exhibitor is liable to the Hotel. The Holiday Inn allows signs to be hung on the walls using push pins. The GranTree will hang your signs for you please contact the GranTree sales office at (406) 587-5261 to make arrangements.
Liability: The Montana Library Association and the Hotels will not be responsible for the safety of exhibits from theft, fire or other causes, the exhibit area will be in common spaces and will not be secured during the conference. The exhibitor assumes responsibility for injury or damage to persons or property occurring within the exhibit space assigned to each exhibitor in accordance with the terms set forth in this website.
Listing in the Program: To be listed in the official conference program, exhibitors must be registered by February 19, 2009.
Shipping For the Holiday Inn
Montana Library Association, c/o Breanne Ojala
April 2010, Event Planner: Janel Trowbridge
Your Company Name & Contact
Holiday Inn – Bozeman
5 E Baxter Lane
Bozeman, Mt 59715
Please advise Mark Trowbridge of any special arrangements or requirements concerning your materials at 406-580-5467 marktrowbridge@tteventsite.com
In addition, a labor charge may be assessed if the Hotel’s assistance is required in unloading vehicles and/or moving items to storage areas. Laurie should be advised of any items over 100 pounds that will be displayed in any function room, or shipment of over 25 boxes of materials.
Shipping For the GranTree Inn
Boxes should be shipped to arrive no earlier than Saturday, April 3, 2010. If boxes must be received prior to April 3rd there will be a $5/box handling fee; please contact the sales office at (406) 587-5261 to make arrangements.
Boxes should be addressed as follows:
Best Western GranTree Inn
1325 N 7th
Bozeman, MT 59715
Please hold for: your name and company name
MLA Conf. 4/7/10
The GranTree Inn does not have the ability to move/breakdown pallets, all shipments must be in box form. If pallet shipping is required, vendor is responsible for making arrangements for transport/breakdown.
Nature of Contractual Agreement: The provisions set forth in this document shall be binding upon exhibitors who make application, pay fees and are assigned space.
Exhibit Space Layout:
Atrium at the GranTree Inn
Foyer at the GranTree Inn
